Clock-ins, review and payroll
NDIS timesheets, from clock-in to payroll.
Turn clock-ins into timesheet entries. Review exceptions, approve the completed pay period and send approved time to Xero Payroll or MYOB.
14 days free. No card needed.
From recorded attendance to approved pay
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Start with the worker’s shift record
Clock-ins and clock-outs connect to the shift and timesheet entry. Location is checked against the shift address at those points. If GPS is unavailable, the entry is flagged for office review.
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Give exceptions a clear review queue
The queue groups exceptions by worker, including missed clock-outs and attendance differences. With entry auto-approval enabled, eligible entries are approved at rostered times; exceptions remain for review.
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Check the time and pay together
Check the worker’s reason, times and pay lines. With time-band pay enabled, compare rostered and clocked pay previews before choosing the appropriate approval. Worker levels, pay items and rates follow your payroll setup.
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Approve the period, then sync payroll
Entry approval and pay-period approval are separate. After the period ends and all entries are approved, approve the timesheet. Check worker links, pay items and period alignment before syncing to Xero Payroll or MYOB.
Example: review one exception before approving the period
This fictional example shows the review decisions, rather than a payroll calculation or a customer result.
Check the recorded difference
A worker finishes a four-hour rostered shift 15 minutes late. The entry is available for review with the attendance record and reason.
Review the approved time
Check the service circumstances and pay preview where time-band pay is enabled. Decide which times to approve and resolve any missing pay configuration.
Complete period approval
Once the period ends, check the remaining entries, approve the worker’s timesheet and sync it to the connected payroll provider.
Timesheet review determines worker pay records. Participant invoicing has its own billing rules and review workflow.
Bring a typical payroll exception to your demo
Bring a fictional payroll exception, your pay-period frequency and payroll provider. We’ll show entry review, period approval and the mappings needed for your first sync.
Common questions
01How are NDIS timesheets created?
TakeCareOS builds timesheet entries from the shift and the worker’s clock-in and clock-out records. The office can review recorded times, approval reasons and pay lines together instead of collecting a separate spreadsheet from each worker.
02Does auto-approval send a whole timesheet to payroll?
Auto-approval applies to eligible shift entries at rostered times when your organisation enables it. Exceptions stay in the review queue. A person still approves the pay-period timesheet after the period ends, before syncing it to payroll.
03Can we review rostered and clocked times before approval?
Yes. The review workflow shows why an entry needs attention, the recorded times and its pay details. Where time-band pay is enabled, review the pay preview and approve at rostered or clocked times, subject to the entry’s validation checks.
04Can we export timesheets as CSV?
Yes. Export a timesheet’s entries or a filtered group of timesheets as CSV. Use the export alongside your review and payroll workflow when your office needs a spreadsheet copy.
05Can approved timesheets sync to Xero or MYOB?
Yes. Approved timesheets sync to Xero Payroll or MYOB payroll using your connected accounting provider. Set up worker links, pay items and pay-period alignment before the first sync. The invoice workflow is separate from payroll approval.